Request for proposal RFP 022234 DPI LAB FLEXIBLE ISOLATORS

In connection with the implementation of the project "Development of Adamed Pharma infrastructure dedicated to increasing the Company's ability to implement projects in the area of inhalation products" (hereinafter: Project), Adamed Pharma SA (the Ordering Party) invites you to submit offers for the implementation of the order subject defined below.

Subject of the Tender:

1. The subject of the order is the delivery of a particle analyzer, which will be carried out during the Project implementation period -until December 30, 2023 on the terms specified in this offer and in Appendix 3.
2. Place of delivery: Adamed Pharma SA, Pabianice, Pilsudskiego 5, 95-200 Pabianice, Poland.

3. The sponsor (the Ordering Party) is Adamed Pharma SA.

Conditions for participation in the proceedings:

1. The contract may not be awarded to entities related to the Ordering Party personally or by capital. Capital or personal ties are understood as interrelationships between the Ordering Party and the Supplier or persons authorized to incur liabilities on behalf of the Ordering Party or persons performing on behalf of the Ordering Party activities related to the preparation and conduct of the Supplier selection procedure, consisting in particular of:
   • participation in the company as a partner or partnership,
   • owning at least 10% of the shares,
   • the functions of a member of the supervisory or management, proxy,
   • remaining married in consanguinity or affinity in a straight line, second-degree consanguinity or affinity of the second degree in the collateral line or by adoption or guardianship.
   In order to meet this condition, the Supplier is obliged to send, together with the offer, a signed Statement on the lack of connections (Appendix 1 to this RFP).

2. The offer is addressed to entities with at least 3 years of experience in the implementation of at least 3 deliveries of a flexible isolators medicinal products intended for laboratory work, acquired in 2017-2021.
   The experience should be demonstrated by submitting together with the offer: a signed declaration of the Supplier on having such experience, indicating at least 3 deliveries of a flexible isolators intended for laboratory work on medicinal products (including the names of customers for whom he made such deliveries).

Offer preparation:

1. Deadline for submitting offer is 07.07.2022 time 23:59. The date may change, about which all Suppliers will be informed by e-mail.
2. Each Tenderer may submit only one offer.
3. Deadline for submitting questions to offer: answers will be provided until the end of the procedure.
   Late submission of questions from the point of view of the closing date of the proceedings may result in a lack of time to provide the required answer. 
   In order to ensure equal access to information to all Bidders participating in the procedure, questions and answers (concealing the author's questions) will be directed to all Bidders.
4. The offer does not allow partial offers.
5. The substantive part of the offer should contain technical issues, including a detailed description of individual elements being the subject of the offer, warranty conditions, maintenance services and technical specification of the device
6. The offer technical requirements are presented in Appendix_3_RFP_022234_DPI_LAB_FLEXIBLE_ISOLATOR_URS_EN_PL to this request for quotation. The supplier should mark the state of compliance with a given requirement (YES or NO) in a dedicated column and may add a comment.
7. Only offers that meet all the weights of the requirements marked in Appendix 3 with the description: "Critical / Critical" will be considered for further evaluation. Offers without a completed Appendix_3_RFP_022234_DPI_LAB_FLEXIBLE_ISOLATOR_URS_EN_PL will not be considered.
8. The commercial part for the offer should contain at least the following information: the name and address of the Supplier, the number of the inquiry number, the price (PLN or EUR), the completion date (the time needed for the delivery is given in days), counted from the moment of placing the order to the date of delivery , given in the form of a number total) due date.
9. It should also be prepared in a spreadsheet file constituting Appendix 2 to this request for quotation: Appendix_2_RFP_022234_DPI_LAB_FLEXIBLE_ISOLATOR_EN. Offers without the completed Appendix number 2 will not be considered. Additionally, the Supplier may prepare an offer in its own format.
10. The offer with the required Attachments should be submitted to the Adamed SAP Aria Sourcing Purchasing Platform at https://service.ariba.com/Sourcing.aw, or via the European Funds Competitiveness Base or by e-mail: blazej.bialorucki (at) adamed.com.
11. The Supplier obtains access to the Purchasing Platform through the process of registration and verification of the company's existence. To do this, complete the basic information such as: country, tax identification number, zip code, contact details, etc.
12. The Supplier's offer should be made in Polish or English, legibly, electronically.
13. If the prices in the offer are expressed in EUR, they will be converted using the exchange rate 4.4536 PLN / EUR, in accordance with the Notice of the President of the Public Procurement Office of December 3, 2021 on the current EU thresholds, their equivalent in PLN, the PLN equivalent of amounts expressed in EUR and the average PLN / EUR exchange rate constituting the basis for converting the value of public contracts or contests
    In the case of other currencies, the average NBP exchange rate on the date of the inquiry announcement will be adopted.
14. Offers submitted after the deadline will not be taken into account
15. The Tenderer, before the deadline for submitting offers, has the right to:
    1. withdraw the offer by submitting a written notification by the way described for the submission of offers,
    2. change the offer - notification about the introduction of changes must be submitted according to the same rules as the offer submitted, appropriately marked with the annotation "OFFER CHANGE".

Selection criteria and evaluation methods of submitted bids:

1. The Ordering Party has the right to reject the offer submitted by the Supplier which does not meet the conditions for participation in the procedure or if the offer is inconsistent with this inquiry or the offer is incomplete.
2. Criteria for selecting offers:
   1. Net price (PLN/EUR), the weight criterion - 60% of the overall assessment.

   2. Delivery time (declared time needed for delivery, expressed in days; delivery time is counted from the date of placing the order by the Ordering Party to the date of delivery  - 30% of the overall assessment.

   3. Payment deadline - 10% of the overall assessment (counted from the signing of the acceptance protocol).
3. The contracting authority will evaluate the offers based on the result of the number of points obtained, calculated on the basis of the above-mentioned criterion and the established score:

   Criteria	Libra [%]	Assessment method according to the formula
   Price	60%	net price of the lowest offer/net price of tested offer x 100 x % = number of points
   Time limit for completion	30%	the shortest time / duration of the examined offer x 100 x weight% = number of points
   Payment deadline	10%	term from the examined offer / longest term x 100 x weight% = number of points

4. The offer with the highest final number of points will be considered the most advantageous.
5. The results of mathematical operations performed when evaluating the tender examination are rounded off to two decimal places. In the event of obtaining equal scores for at least two bids, the Ordering Party will select the more favorable one in terms of environmental impact from among the bids with the highest final number of points. For this purpose, the Ordering Party has the right to call Tenderers whose offers received the highest final number of points to supplement the offer by providing the information provided by the Ordering Party regarding the environmental impact of the subject of the offer. The deadline for supplementing the offer will be specified by the Ordering Party, however, it may not be shorter than 3 working days from the receipt of the request.

Selection of the Contractor and manner of announcement:

1. The Ordering Party will select the most advantageous offer on the basis of the offer evaluation criteria specified in this inquiry.

2. The Ordering Party will inform about the results of this inquiry on the Ordering Party's website, in the European Funds Competitiveness Database https://bazakonkurencyjnosci.funduszeeuropejskie.gov.pl/ and will send them to each Supplier who has submitted his offer.

Additional information about participation in the tender:

1. The Tender Inquiry is available on the website of the contracting authority and in the Database of Competitiveness and European Funds https://bazakonkurencyjnosci.funduszeeuropejskie.gov.pl/ and the Adamed SAP Ariba Sourcing Purchasing Platform at https://service.ariba.com/Sourcing.aw.
2. As a result of settling the subject of the procedure, the Ordering Party will conclude a contract with the selected Contractor. The purpose of the procedure is to determine the conditions for orders that may be implemented by the Supplier during the term of the contract, in particular price, delivery time andspecifications of the ordered device. Under the contract, the Ordering Party does not undertake to purchase a specific device from the selected Supplier. The Ordering Party will purchase the equipment from the selected Supplier only if, during the term of the contract, the Ordering Party needs to purchase it.
3. The Ordering Party reserves the right to suspend the effectiveness of the contract with selected Supplier until the day following the date of submission by Ordering Party of an application for co-financing the purchase of equipment covered by this procedure (condition precedent).
4. The device offered under the procedure must be brand new, not out of date and with the original manufacturer's products.
5. If the specification uses the name of a specific device (brand), the Ordering Party allows for submitting offers containing an equivalent device (brand) in relation to these items. An "equivalent" device (brand) should be understood as a device with properties not worse than those indicated in the Inquiry. In order to confirm the quality of equivalent devices (brands), the supplier will attach to the offer relevant documents (quality specification, quality control certificate, certificate of analysis or other equivalent documents), which clearly show that the offered subject of the contract is of the same or better parameters qualitative. All risk of proving "equivalence" rests with the Supplier. The supplier is obliged to prove that the deliveries offered by him meet the requirements specified by the Ordering Party.
6. The delivery of the subject of the order will be carried out at the expense of the Supplier to the seat of the Ordering Party, on behalf of which the order will be placed by the person designated by the Ordering Party. The confirmation of the performance of the contract will be the acceptance protocol signed without comments by both parties.
7. The Ordering Party reserves the right to audit the Supplier before concluding the contract or during its term.

8. The supplier bears all possible costs related to the preparation and submission of the offer. The awarding entity does not provide for the reimbursement of the costs of participation in the procedure.

General provisions

1. The contracting authority reserves the right to cancel the procedure at any stage without giving any reason.
   • Offer validity period: minimum 45 days from the date of submission of the Offer.
2. The contracting authority reserves the right to cancel the procedure without giving any reason at any stage of the procedure.
3. In the event of cancellation of the procurement procedure, the contractors shall not be entitled to claim reimbursement of the costs of participation in the procedure.
4. By submitting an offer, you accept all terms and conditions of the procedure without any reservations.
5. Withdrawal by the Ordering Party from concluding the contract in the event of notifying the contractor about the selection of its offer, it may not be the basis for claims for the costs of participation in the procedure.
6. In the course of assessing the submitted applications, the Ordering Party may request the contractors to provide explanations regarding the content of the documents submitted by them.
7. If the offer does not contain all the required elements, the Ordering Party may, in justified cases, call the Contractor to supplement it.The Contracting Authority reserves the right to negotiate the price with the Contractor whose offer has the highest number of points, if the price offered by the Contractor exceeds the amount intended by the Contracting Authority for the performance of the contract.
8. The contracting authority reserves the right to record sound during technical meetings with suppliers. Sending the offer will be treated as giving consent to record the meetings.
9. The Ordering Party reserves the right to negotiate the contract price with all Bidders.
10. Changing the terms of the order:
    The Contracting Authority provides for the possibility of introducing significant changes to the contract concluded as a result of the conducted contract award procedure in relation to the content of the offer on the basis of which the Contractor was selected, in the event of the necessity to change the scope of works indicated in the offer / agreed scope of works resulting from:
    1. necessary or justified changes to the design documentation resulting from unforeseeable reasons,
    2. the necessity or the technical and economic justification of using equivalent materials and devices,
    3. the need to implement equivalent solutions resulting from technological or functional conditions,
    4. financial limitations on the part of the Ordering Party resulting in the necessity to limit the scope of delivery included in the offer.
    5. Any changes and additions to the contract concluded with the selected Contractor will be made in the form of written annexes to the contract signed by both parties, under pain of nullity.

Collaboration and communication in the preparation of the response

1. Each correspondence should contain in the subject line the number of the RFP 022234 DPI LAB - FLEXIBLE ISOLATOR Company name.
2. All questions should be submitted via the Adamed SAP Ariba Sourcing Purchasing Platform in accordance with the attached instructions or via the European Funds Competitiveness Base. 

3. The person authorized to contact the bidders in technical matters on Monday-Friday from 08:00 am to 04:00 pm is: Błażej Białorucki [Blazej.Bialorucki[at]adamed.com]

Appendix No 1  (download)

Appendix No 2  (download)

Appendix No 3  (download)